The options on the Community Information menu can be used to search for community groups, individuals within organisations, account holders and community events, and to enter new organisations and events into Spydus.

Quickfind

 

The Quickfind option in the Community Information menu will take you to a basic search page where you will be able to search using any names, words or phrases to reach the record(s) you are looking for.

Name

 The Name option in the Community Information menu will take you to a search page designed to search for the names of organisations, events and the personal names of organisers.

Subject

 The Subject option in the Community Information menu will take you to a search page to find Community Information based on subject matter.

Advanced

The Advanced option in the Community Information menu will take you to an advanced search page which will allow you to enter several search terms in order to find exact results.

This search page has options to enter organisational and individual names, descriptions, subjects, contacts and CRNS as well as locations, categories and record types. You can use any combination of these to locate the records you are searching for in a far more refined manner than using the Quickfind function.

 

Worksheet Entry

 

To add an organisation, individual person, event, program or service into Spydus you will use the options within Worksheet Entry.

Organisation and Individual

Organisation Name/Individual Name

 Add an organisation or individuals name and link to an authority control.

 

Addresses

 Street address of the organisation you are creating a record for. You may have up to two separate street addresses and one mailing address.

 

Contact Details

 

 

General Details

 Free text fields which allow you to make notes about the organisation including opening hours, programs that are run by the organisation, a description of the organisation and the areas which are serviced by the organisation.

 

Eligibility and Fees

 Free text fields which allow for creation of eligibility requirements, fees, lists of documents which may be required for registration, waiting lists and waiting periods.

 

Notes

 Free text fields allowing for notes to be made regarding language and personnel within the organisation.

 

Volunteers

 Free text fields allowing for information regarding volunteering opportunities within the organisation to be displayed.

 

Transportation

 Free text field allowing for information on transport to and from the organisation to be displayed. Eg. 'A shuttle bus runs from the town centre to the community gardens every hour on the hour'.

 

Disability Access

 Free text fields allowing information regarding accessibility to be entered such as the availability of disabled parking and where any accessible entries are to be displayed.

 

Services Available

 Free text fields allowing information regarding any additional services which are available to be displayed.

 

Publications

 Free text field allowing for information about publications regarding the organisation to be displayed.

 

Areas Served and Categories

 Drop down selection boxes to choose which areas are services by the organisation and which categories the orgsanisation falls under.

 

Subjects

 Authority subjects that will be searchable in the OPAC.

 

Added Names

 Authority names that will be searchable in the OPAC.

 

Dates

 Searchable dates for the organisation including the next action date.

 

Event, Program or Service

The events worksheet has the same facets as the organisations and names worksheet however with the added ability to link a name rather than an organisation and you are required to name the event.

 

 The programs and services worksheet has the same facets as the organisational and names worksheet however with the ability to also give the program a name.

 

Operations

 

Validation Letters

This function will start a background task to print Community Information validation letters.
Records will be selected for output if:

• The next action date is prior to today
• The record contains information about a person or organisation
• There is a mailing or street address available

You are also able to select a tick box to either update the records to reset the next action date to be 365 days after today's date or exclude records with an email address.

Validation Emails

This function will start a background task to send Community Information validation emails. Records will be selected for output if:

• The next action date is prior to today
• The record contains information about a person or organisation
• There is a general email or contact email address available

You are also able to select a tick box to either update the records to reset the next action date to be 365 days after today's date or test the function to ensure the emails will be recieved using a text email address.

Purge Records

This function will start a background task to delete Community Information records due for purging.Records will be selected for deletion if the purge date is prior to today.