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You can't confirm a PO if there are incomplete orders attached to it.
Any pending orders attached to a PO are automatically confirmed when the PO is confirmed.
Confirm and dispatch POs
To confirm and dispatch a PO or POs:
- Add the PO or POs to the Purchase Order List, and select them.
- Do one of the following.
- Click Confirm & Dispatch. If you select multiple POs and some of those POs cannot be confirmed, you'll see a message listing the POs that cannot be confirmed and asking if you wish to proceed with the confirmation and dispatch for the others.
- Click Edit, and then click Confirm & Dispatch.
Confirm POs
You might choose to confirm a PO without actually dispatching it, for example if you wish to send several POs to the same vendor or if dispatching is only done once a day. To confirm a PO or POs:
- Add the PO or POs to the Purchase Order List, and select them.
- Do one of the following.
- Click Confirm. If you select multiple POs and some of those POs cannot be confirmed, you'll see a message listing the POs that cannot be confirmed and asking if you wish to proceed with the confirmation for the others.
- Click Edit, and then click Confirm.
Dispatch POs
To dispatch a PO or POs that have been confirmed:
- Add the PO or POs to the Purchase Order List, and select them.
- Do one of the following.
- Click Dispatch, and then click Yes at the confirmation prompt.
- Click Edit, click Dispatch, and then click Yes at the confirmation prompt.
Resend a PO
To resend a PO that you've already dispatched:
- Add the PO to the Purchase Order List, and select it.
- Do one of the following.
- Click Dispatch, and then click Yes at the confirmation prompt.
- Click Edit, click Dispatch, and then click Yes at the confirmation prompt.
If you want to change the delivery method before you resend the PO then click Edit, select the new Delivery method, click Save to save this change and then click Dispatch. For example if the first PO was dispatched via email you might want to resend it as a PDF.