You can create a new record by editing an existing one and deleting the 001, 003 or 005 fields. You might do this if you want to create a new record that's similar to an existing one.

• Field 001 is the system control number. If you have downloaded the record from the Spydus database then this field will show the Bibliographic Reference Number (BRN).
• Field 003 is the control number identifier. If you have downloaded the record from the Spydus database then this field will show the ID of the library that created the record. This is the NUC code for the organization whose control number is contained in field 001.
• If you have downloaded the record from the Spydus database then the 005 field will show the date and time when the bibliographic or holdings details were amended. This is a 16-character number in the format YYYYMMDDHHMMSS.n and is taken from the second attribute of the MAIN file. It serves as a version identifier for the record. Note that the date and time are not affected by circulation transactions.

To create a new record similar to an existing one:

1. From the Module Menu select Cataloguing, Search Pages, select the search option you want and find the record you want to edit.
2. At the Full Display, click Edit Record to open the record in Cataloguing.
3. Hold down the CTRL key and click the cursor in the 001, 003 and 005 fields, then right-click and click Delete.
4. Make your changes.
5. Click Upload.
6. Spydus will first check for elementary cataloguing errors. If any of the following four checks fail then the update will be rejected.
   • All records must contain a 000 tag (LDR) and a 008 tag.
   • Bibliographic records must contain a 245 tag (in addition to the LDR and 008 tags).
   • All records can contain only one 1XX tag.
   • Non-repeatable tags cannot be repeated.
7. Spydus will then check the authorities and flag any that do not meet the selected validation level. You can click Yes to continue with the upload or click No if you want to delete, edit or add authorities before you upload.
8. Select the load control you want to use.

The Use interactive load (single record load only) checkbox is available if you are loading one record rather than multiple records. If you select this option then you'll be prompted whether to select a matching record or create a new one.

The Load as part of previous batch checkbox is only available if you are loading Weblink bibliographic records.

The Don’t prompt before loading checkbox should usually be selected. This means you will not be prompted to select the load control every time you upload a record. If you do want to be prompted every time then clear this checkbox.

9. Click Select. You'll see a message to indicate whether the record was uploaded or not, and if it replaced an existing record.